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BBBPRD Policy# PR1014 - 5

Requesting Public Records

The public records request fill-in form can be found here on or website or is available at the Blaine-Birch Bay Park and Recreation District 2 office located at 7511 Gemini Street, Birch Bay.  Please fill out this form and send it via mail, email or fax to:

For assistance, or to make requests by letter, email, contact:

Program Manager

Heidi Holmes
7511 Gemini Street
Blaine, WA 98230
Telephone: (360) 656-6416
Fax: (360) 656-6851
Email: info@bbbprd2.com

Public Records requests must include:

Name and address and contact information for requestor.
Description of public records adequate to locate the records.
Date of request.

You will receive a response within five business days.

Local governments are not required to create documents to comply with a request for specific information. Rather, they must produce existing records for review and copying. Also, local governments are not obligated to compile information from various records so that information is in a form that is more useful to the requestor.

NOTE: Approved minutes from the Board of Commissioners meetings can be found on our website, Meeting Minutes

The Public Records Officer will make records available for inspection and copying by appointment during normal business hours, excluding legal holidays. Requestors will not remove documents from the viewing area or disassemble or alter any document.

The requestor will indicate which documents he or she wishes the District to copy.

Cost for Public Records

There is no fee for inspecting public records.

Black & white copies $.15 per page
Mailing Actual cost of postage and shipping container
Other media Actual cost of reproduction

(Color, electronic and/or information provided on a disk or CD-ROM)

Payments by cash, check, or money order payable to “Blaine-Birch Bay Park and Recreation District 2.”

For large requests, the District may:

Require a deposit of up to ten percent of estimated cost before making copies
Provide copies in installments
Require advance payment before providing further installments.

Role of Public Records Officer

Oversee compliance with the Public Records Act
Administer program consistent with Administrative Policy
Provide the “fullest assistance” to requestors
Coordinate response to requests with departments and offices
Provide most timely possible & efficient action on requests
Fulfill requests without excessive interference with county business
Protect public records from damage or disorganization

Response to Records Requests

Within five business days of receipt of the request, the Public Records Officer or designee will do one of the following:

Make the records available for inspection or copying.
Send copies to requestor if payment has been received.
Provide a reasonable estimate when records will be available.
Contact requestor to request clarification.
Deny the request citing reason for denial.

If a requestor does not receive a response within five days, he or she should contact the Public Records Officer to determine the reason.

Some Records Exempt from Disclosure

The Public Records Act and other statutes, list types of documents exempt from public inspection and copying.

Blaine-Birch Bay Park and Recreation District 2 will NOT disclose lists of individuals for commercial purposes.

If only a portion of a record is exempt from disclosure, the Public Records Officer or designee will redact the exempt portions before providing the document.

Special Considerations

If a requestor has not reviewed or claimed records within thirty days of notice that records are available or fails to make payment, the Public Records Officer may close the request.

If requested records contain information that may affect rights of others, before providing the records, the Public Records Officer or designee may give notice and allow time for action by the other parties.

After a request has been filled, if the Public Records Officer becomes aware of additional documents existing at the time of the request, these will be provided to the requestor on an expedited basis.

Requesting Review of Denials

A requestor may send a written petition to the Public Records Officer in order to have any disclosure denial reviewed. The Prosecuting Attorney’s Office – Civil Division will consider petitions and affirm or reverse the denial within two business days following the receipt of the petition by that office.

Within two business days of an initial denial, a requestor may obtain court review. See the Revised Code of Washington (RCW) for more information.

RCW 42.56

Blaine-Birch Bay Park & Recreation District 2    [3 signatures required]

Commissioner: ________________________________  Jeff Carrington

Commissioner: ________________________________  Doug Robertson, Treasurer

Commissioner: ________________________________  Katy Montfort

Commissioner: ________________________________  Richard Sturgill

Commissioner:_________________________________  Sheli Moore

 

Dated:  _____________________________________

Government Obligation
Local governments are not required to create documents to comply with a request for specific information. Rather, they must produce existing records for review and copying. Also, local governments are not obligated to compile information from various records so that information is in a form that is more useful to the requestor.

Public Records Disclosure Information